Proof of Vaccination Policy Update

The information below was sent by the Huron Perth Public Health Unit. This information has also been emailed to the BIA membership via our Mailchimp mass email on Sept. 21.


Good afternoon, 

You are receiving this email as a local BIA or similar organization. Please also forward this communication to the local businesses connected to your organization. On Sept 14, 2021, the Ontario government announced the release of new guidelines and updates to Ontario Regulation 364/20 to support its Proof of Vaccination Policy. The Proof of Vaccination Policy requirements comes into effect on Sept 22, 2021. In order to address many of your questions, Huron Perth Public Health (HPPH) is providing you with a list of important documents that you should read and become familiar with.  We understand that not all businesses are required to request proof of vaccination of their patrons, that being said it is still important to understand the new requirements provincially.  Please review the documents listed below: ·        

Regulation 364/20 – Rules for Areas at Step 3 and at the Roadmap Exit Step made under the Reopening Ontario Act, Ontario, has been updated to reflect the new requirements coming into effect on September 22, 2021. A link to this regulation is found here:   ·        

Proof of Vaccination Guidance for Businesses and Organizations under the Reopening Ontario Act and provides information for specified businesses or organizations listed under section 2.1 of Schedule 1 to O. Reg. 364/20. This provincial guidance document outlines the minimum requirements that all businesses and organizations must follow. This document can be found here: ·        

Questions and Answers (Q&A) document to help clarify the new requirements under O. Reg. 364/20 as it relates to proof of vaccination against COVID-19 and the Ministry of Health’s Proof of Vaccination Guidance for Businesses and Organizations under the Reopening Ontario Act can be found using this link:   o   Within the above Q&A document, HPPH would like to bring your attention to one question specifically with respect to retaining vaccination records:Are businesses and organizations able to keep or retain any information related to proof of vaccination?As per O. Reg. 364/20, a business or an organization shall not retain any information provided by a patron as it relates to proof of vaccination. As you may be aware, Ontario is also developing an enhanced vaccine certificate with a unique QR code to make it safer, more secure and convenient to support patrons in providing proof of vaccination and for businesses to verify vaccination status.

The enhanced vaccine certificate and verification app will be available by October 22, 2021. Ontario’s Proof of Vaccination Guidance document will be updated to reflect the new processes. Should you have additional questions after reading through the above documents,  please contact us through our Environmental Health Response intake line via email or by phone ext. 3670 or ext. 2670.  We will do our best to assist you.  Please note that this information is very new and we are also continuing to learn and understand what is required at this time.  Please be patient with us.  NOTE: You may be the main contact or the person who receives information from HPPH, however, we recognize there may be additional people at your business or in your organization who has also had contact with HPPH regarding this announcement. Please feel free to share the abovedocuments with anyone else at your business or organization who may have questions or will be assisting with the development of your business or organization’s proof of vaccination policy. 

Thank you.

Inspections Team
Health Protection Department 
Courtney Feeney
Public Health Promoter Communications Team
Huron Perth Public Health 
1-888-221-2133  ext.2557

Posted on